HARKE Recruitment - Privacy Policy

Overview

At HARKE Recruitment, we are committed to respecting the privacy of personal information about individuals, our clients and other members of the public. This privacy policy outlines how HARKE Recruitment collects, discloses, uses, stores or otherwise handles your personal information in accordance with relevant privacy laws, including the Australian Privacy Principles contained in the Privacy Act 1988 (Cth).

Collection of personal information

This policy relates to any personal, sensitive or everyday information about you. HARKE Recruitment’s usual practice is to collect personal information directly from you. However, this information can be collected via the HARKE Recruitment website or in response

to HARKE Recruitment’s printed and online advertising. The personal information we collect may include details such as your contact information, current or past employment, education history, work history, and referee details. We may also collect other personal information if you complete an interview with our team.

Your personal information will be collected by HARKE Recruitment to carry out our functions as an employment and recruitment firm. If we request information and you choose not to disclose this, we may not be able to offer our services to you in full. On occasion, HARKE Recruitment may also source personal information from an external third party or publicly available source, which is necessary to check the information you have provided to us.

Use and disclosure of personal information

We may use and disclose the personal information that we have collected to third parties including but not limited to:

• To supply our services to assist you in finding or retaining work.
• To supply our services to support you and/or your company in acquiring suitable talent.
• To assist you in your career management, performance or training.
• To assist with any testing or assessments that you may be required to do.
• To assist with the due diligence as requested by clients.
• To your nominated referees.
• To any government authority or law enforcement body.
• To assist with analysis of human resources and labour markets.

We will obtain your consent before we refer your personal information to our clients for any possible work opportunities.

Your personal information and visiting our websites

If you visit www.harke.com.au to read, browse or download information, our system may record information such as the date and time of your visit, the pages accessed, and any information downloaded. Such information can be used for statistical, reporting and

website administration.

On occasions our website may use ‘cookies’, which are small text files that a website transfers to an individual’s hard drive for record keeping purposes. Users can erase cookies from their hard-drive, block cookies or receive a warning before a cookie is stored. Please note that our website may not function fully when cookies have been disabled. Great care is taken to protect your personal information on our website, however no data transmission over the internet is 100% guaranteed secure. The security of any information you send to us or receive from us online can’t be fully guaranteed, however every effort is made to secure such information once received.

Social Networking and Email Lists

HARKE Recruitment uses social networking sites such as LinkedIn, Twitter, Facebook, Instagram and YouTube as communication and networking tools with the public. Where we interact with you through these mediums, we may collect your personal information but will only use it to assist in our communication with you. Information is also collected by these social networking services and each of these oganisations will have their own privacy policies. When you choose to subscribe to a mailing list, we will communicate with you via an electronic newsletter. If you do not wish to receive any newsletters you can opt out, or advise us in writing to remove you from these email lists.

Sensitive Information

Some data we collect may include sensitive information about you, which is relevant to your employability or employment history. This may include health, reasons for termination of employment, and criminal history information.

Changes to our Privacy Policy

HARKE Recruitment may at times change our Privacy Policy which will always be updated and available on our website for your information.

Storage and Security of Personal Information

HARKE Recruitment always takes reasonable steps to protect personal information whether or not it is stored electronically or in hard copy from misuse, loss, unauthorised access, modification or disclosure. All personal information is destroyed in a secure manner or deleted from our system when no longer required.

Disclosing your personal information

We will only ever disclose your personal information for the purposes for which it is held or where we are under a legal duty to do so.

Disclosure will usually be:

• To our clients where you have provided consent.
• To referees provided by you when we are conducted reference checks.
• Internally and to our related entities.

Related Purpose Disclosures

From time to time we will outsource various services to Contracted Service Suppliers (CSPs). In the course of supplying a service to HARKE Recruitment our CSPs may see some of your personal information. Some of the CSPs may include:

• Software and technology providers;
• IT contractors and Internet service suppliers;
• Legal and other professional advisors;
• Insurance brokers, underwriters, loss assessors;
• Accountants and Superannuation fund managers;
• Background checking and screening agents.

When appointing our CSPs we take reasonable steps to ensure that these providers are bound by our obligations to protect the privacy of your personal

information and that there is no breach obligations.

Accessing and updating personal information

Under the privacy laws you can gain access to your personal information that we hold except for evaluative opinion material obtained confidentially in the course of our performing reference checks.

If you wish to access, correct or remove any personal information we hold about you, please contact the Privacy Coordinator during normal business hours 8.00am to 5.00pm Monday to Friday on info@harke.com.au Please provide sufficient information e.g. name address and contact details to enable us to locate your record on our database.

Complaints

If you have a complaint about how we have handled your personal information you should complain in writing. If we receive a complaint from you about how we have handled your personal information we will determine what (if any) action will be taken to resolve the Complaint. We will respond to any complaint within 30 days of receiving your complaint, email:info@harke.com.au